5 Ways to Extract Data from PDF Documents(Form, Text, Image, Page)

Outline: The article mainly shows the four methods to extract data from pdf documents. You can easily extract form, text, image, page from PDF.

Everyone who works with PDF files has probably encountered a situation where you need to extract data from PDF documents or extract data from PDF files to Excel in batches. Such as:

Question 1. Program to extract data from PDF file and add it into excel column
I have list of names (Ariel, John) – if one of those names appear in the PDF text/file it would write that name under an excel column.
Any idea how to do this?

Quetion 2. How can I extract specific data from over 1000 PDF files and store it in a csv/excel file? Can someone briefly explain the steps involved?

Usually, you have two basic methods for extracting data from PDF documents: manually extracting data (Copy and Paste) and automated data extraction. Automated extraction is faster, but manually copying and pasting the information can be an efficient option if you only have a few documents. Sure, it’ll get the job done, but you’ll still have to manually go through a lot of worksheets to find the data that’s important to you. You’ll loop back from the start, wasting precious time combing through a bunch of numbers.

5 methods on Extracting Data (form, text, image, page) From PDF Documents

Method 1. Copy and Paste

Sometimes the easiest solution is to copy and paste. If you only have a handful of data pages, copying and pasting the information from PDF to the appropriate program (like Excel) might be the most straightforward option. While this may be the quickest way to get information from point A to point B, there are potential opportunities for errors, and you’ll need to re-organise the data manually. Consequently, it becomes a hassle once you start processing hundreds of documents daily.

Method 2. Automating data extraction

The fastest, and most reliable, way to extract data from many PDF files is through an automated data extraction system. Automated systems are efficient and reliable. Automatic extraction removes human error and allows for real-time updates. An automated system uses a combination of optical character recognition, pattern recognition, robotic process automation, and text, table, and image recognition to find and extract specific bulk data.

Why are you still copy/pasting or automating data extraction? Extract data the right way – Hivimoom can help you.

Method 3. Use the 2022 best PDF Data Extraction – PDFelement

Accuracy and security are paramount when extracting data. A PDF converter allow internal staff to extract data from PDF files quickly. Some of the most popular PDF converters include Adobe, Cometdocs, PDF to Excel, and SimplyPDF. You can’t batch extract data using this method, so you can try PDFelement from Hivimoore agents, it’s built with data extraction functionalities, which has powerful OCR capabilities to easily extract forms, text, images, pages, and items in PDF portfolios from PDF documents without effort. allow you to extract data from a single PDF form, or multiple PDF forms with just one click. Plus, PDFelement as the 2022 best PDF Editor, you will be able to create PDF forms, edit PDF forms, import data into PDF forms, and sign them digitally with electronic signatures.

A fast, reliable and secure solution for extracting data from PDFs. Overcome the pitfalls of traditional PDF data extraction, reduce time and cost, ensure accuracy, acquire data faster, and accelerate time-to-market.

The 2022 Best PDF Editor Key features:

  • Perform batch processing of bates numbering and watermarks, conversion, protection, and form data extraction.
  • Annotate, comment on, highlight, and draw markups on your PDF.
  • Make any change to text or images in a PDF without losing formatting.
  • Includes an OCR plug-in that recognizes image-based files and makes them editable.
  • Convert PDF files to or from other popular formats like Word, Excel, EPUB, PowerPoint, HTML and others.
  • Rotate pages, delete pages, insert blank pages, extract pages, and crop pages.

Free download, install and run the 2022 best PDF Data Extraction on your compuetr


Go to the PDFelement for Mac

Step 1. Open a PDF form
Drag and drop a PDF form in the program to open it directly. You can also use the “Open files” button. From there, you can browse through the PDF forms on your computer to find and upload the appropriate file.

extract data from pdf

Step 2. Extract data from PDF
Once the PDF form is open in the program, click on the “Form” > “More” button, and then select the “Extract Data” option.

extract data from pdf

Step 3. Start the PDF data extraction process
A new dialogue window will appear. You can then select the option of “Extract data from form fields in PDF “. Then click “Apply” to proceed.

extract data from pdf

Step 4. Open the extracted Excel
Now, the program will extract data from your PDF form into a CSV file. When the process is complete, click on the “Open” button, and from there you will be able to find the data. If you don’t want the file saved in .csv format, you can open the extracted CSV file, and then re-save it as a .xlsx format Excel spreadsheet.

extract data from pdf

Method 4. Extracting data from PDF to Excel .csv

You can also extract data from PDF files directly into Excel with Hivimoore PDFelement. First, you’ll need to import your PDF file. Once you import the file, use the extract data button to begin the extraction process. You should see several instruction windows that will help you extract the selected data. Once the data is gathered, it will save as a CSV file to your computer.

Step 1. Import a PDF
You can upload the file by selecting the “Open files” button on the Home screen. You can then browse through your files, selecting the file you need, and upload it by clicking “Open”. You can also use the classic drag-and-drop function on either platform to import the file.

extract data from pdf

Step 2. Mark areas to extract
Once the file is open, click the “Tool” > “More” > ” Extract Data” button to activate the extraction process for your PDF file. Choose the option of “Extract data based on selection”, then followed the instructions in the pop-up windows to extract step-by-step.

Use your mouse to select the areas on the scanned PDF file containing the data that you want to extract. Use your cursor to name each selected data area. Then, enter the “Field Name” and select “Languages Recognition” to proceed. Finally, click the “Apply” button.

extract data from pdf to excel

Step 3. Extract data from PDF to Excel
In the following Batch Process window, you can view the marked areas on the right side to make sure they are the correct areas that you want to extract. Then click the “Apply” button to begin extraction. The data from each selected area of the PDF file should be extracted all at once. When the process is completed, click “Open”. Then find the CSV file on your computer, open it, and re-save it to other formats as you wish. There is also another way to extract data from PDF to excel, which is converting PDF to excel with PDFelement.

extract data from pdf to excel

Method 5. Extracting data from PDF to Excel in batches

Step 1. Load multiple PDFs
After launching PDFelement, click the “Tool” > “Batch Process” button. Then you can select the “Extract Data” tab and load multiple PDF files in it.

Extracting data from PDF to Excel in batches

Step 2. Extract data from multiple PDF files to Excel
Choose either mode of “Extract data from PDF form fields” or “Extract data from marked PDF” to extract data from multiple PDF files to excel directly. Then hit the “Apply” button to execute.

Extracting data from PDF to Excel in batches

PDFelement goes beyond the capabilities of regular PDF tools, that’s why we’ve decided to introduce you to a time-saving trick that will keep you ahead of the curve when it comes to tasks like this. Now you can extract data from PDF documents in a Breeze.

Sharon Li

A fan for video streaming. :-)

11 thoughts on “5 Ways to Extract Data from PDF Documents(Form, Text, Image, Page)

  • March 31, 2022 at 11:45 pm

    I stumbled over here from a different page and thought I might check things out. I like what I see so now i am following you. And I have bought using PDFelement and am quite pleased with it. The layout is really user-friendly, and the functions.

  • April 1, 2022 at 6:23 am

    Make pdf document from scratch can be tiresome to write a paper using probably Microsoft word then transfer it to PDFelement; the blank feature helps writers generate the content from scratch and edit in the process.

  • April 1, 2022 at 2:07 pm

    A lot of people I know don’t have access to a scanner or printer at home and this app is really a lifesaver. It makes working with documents easy to do just right on your phone. I work with clients who have to submit documents as well and I’m constantly recommending this app to help speed up the process. It makes things quick and easy and it’s greatly appreciated!

  • April 2, 2022 at 4:01 am

    The highlight feature creates attention to readers to the critical information of the pdf document. The feature is useful because it helps my readers pay more attention to particular texts in my pdf document.

  • April 2, 2022 at 5:09 pm

    Wow, what an amazing app! Initially trying to find an app that would allow me to simply handwrite notes on PDFs was harder than I thought but I’m so happy I found this one as it does it flawlessly. It’s a very clean UI that’s easy to use + learn.

  • April 3, 2022 at 9:57 pm

    Best for editing pdfs. Simple & beautiful UI. Best for compressing pdfs. Can’t believe this app is filled with so much features for free. This app lets you edit so easily, it automatically traces the colours and fonts and helps edit the pdf accordingly just by one click.

  • April 4, 2022 at 2:00 am

    This is literally the best app for me. I urgently needed to edit some Pdf documents but pdf editor i install was proving up to the task but when I install Pdfelement it was a one time thing and there were no charges too.

  • April 11, 2022 at 9:26 am

    It extends the reach and safety of one of the most used formats in the digital world. From signing to creating and editing, PDFelement has taken what was once an impossible task with PDFs and made it simple and easy to use. Why not check what PDFelement can do for you?

  • April 12, 2022 at 2:06 pm

    It helped us to save lot of time on pdf conversion. We are able to convert any documents to pdf as well as pdf to word,excel etc. We are able to edit pdf documents easily. It also helps to compress pdf so it can be attached to emails.

  • April 14, 2022 at 4:13 pm

    Using this PDF converter for several times, I especially like its customized output settings like define the image quality, output color and resolution!

  • April 18, 2022 at 9:39 am

    I used the pufflement, I liked it very much.It is very easy to work in it.We can easily do all the editing work in it and there is no need to learn it.I liked it very much.


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